Privacy Policy

Introduction

vorticphtn B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website vorticphtn.live or use our commercial construction services.

This policy applies to all personal data processing activities carried out by vorticphtn in connection with our business operations in the Netherlands and throughout the European Union.

Data Controller

vorticphtn B.V. acts as the data controller for the personal information collected through our website and business operations. Our contact details are:

Data Collection

The data we collect includes personal information that you voluntarily provide to us when you use our website, contact us for services, or engage with vorticphtn for commercial construction projects. This may include:

• Contact information (name, email address, phone number, postal address)
• Company information (business name, job title, industry)
• Project details and construction requirements
• Communication preferences and correspondence
• Website usage data and technical information
• Marketing and communication preferences

We also collect information automatically when you visit our website, including IP address, browser type, operating system, referring URLs, and pages viewed.

How We Use Your Information

We explain how we use your information for various business purposes related to our commercial construction services. The use of your data enables us to:

• Respond to your inquiries and provide construction consultation services
• Process and manage construction project contracts and agreements
• Communicate about project progress, updates, and important information
• Improve our website functionality and user experience
• Comply with legal obligations and regulatory requirements
• Protect our business interests and prevent fraud
• Send marketing communications (with your consent where required)

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal bases:

• Contract performance: Processing necessary for the performance of construction contracts or pre-contractual measures
• Legitimate interests: For business operations, website improvement, and client relationship management
• Legal compliance: To comply with Dutch construction regulations and tax obligations
• Consent: For marketing communications and non-essential cookies (where applicable)

Data Sharing and Disclosure

vorticphtn does not sell, trade, or rent your personal information to third parties. We may share your data with:

• Construction subcontractors and suppliers (when necessary for project completion)
• Professional service providers (lawyers, accountants, insurance providers)
• Technology service providers (website hosting, email services)
• Government authorities (when required by law or regulation)
• Business partners (with your explicit consent)

All third parties are required to maintain appropriate security measures and use your data only for specified purposes.

Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including:

• Construction project records: 10 years (in accordance with Dutch building regulations)
• Financial and tax records: 7 years (as required by Dutch tax law)
• Marketing communications: Until you withdraw consent or 3 years of inactivity
• Website analytics data: 26 months maximum
• General business correspondence: 3 years after last contact

After the retention period expires, we securely delete or anonymize your personal data unless longer retention is required by law.

Your Rights Under GDPR

As a data subject under GDPR, you have the following rights regarding your personal data:

• Right of access: Request copies of your personal data
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data (subject to legal obligations)
• Right to restrict processing: Request limitation of how we use your data
• Right to data portability: Request transfer of your data to another organization
• Right to object: Object to processing based on legitimate interests or for marketing purposes
• Right to withdraw consent: Withdraw consent for consent-based processing

To exercise these rights, please contact us at privacy@vorticphtn.live.

Data Security

vorticphtn implements appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our security measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and employee training
• Secure data backup and recovery procedures
• Incident response and breach notification protocols

International Data Transfers

We primarily process your data within the European Economic Area (EEA). If we transfer your data outside the EEA, we ensure appropriate safeguards are in place, such as:

• European Commission adequacy decisions
• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules or certification schemes

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website usage. For detailed information about our cookie practices, please refer to our Cookie Policy.

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have inadvertently collected such information, please contact us immediately at privacy@vorticphtn.live.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or need to contact us regarding data protection matters, please reach out to us:

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data in accordance with applicable law.